The Accounting Specialist is a support position within the accounting structure of ESCO Group.  This position is best described as a billing resource. Work executed will be for a multi-discipline accounting team. This position requires knowledge of accounting principles.

• Set up customer jobs in accounting system accurately and in a timely manner.

• Facilitate cost account meetings with Project Managers and/or General Foremen, review and analyze cost information, and update notes in the collaboration tool.

• Prepare and post project accounting adjustments by updating estimates, increasing contract amounts, adding change orders, updating job type and/or tracking purchase orders.

• Initiate time and material moves as needed.

• Review collaboration tool to determine customer billing requirements.

• Prepare customer invoices by gathering information such as unbilled WIP reports, purchase orders, and material invoices.

• Send weekly time reports to customers.

• Review job sales and use tax issues.

• Provide assistance researching job numbers to Payroll and Accounts Payable.

• Close customer jobs on completion.

• Monitor and maintain assigned customer accounts including customer calls, account adjustments, and customer reconciliations.

• Communicate and follow up with internal and external customers regarding outstanding issues.

• Document collection efforts within Accounts Receivable aging tool.

• Accountable for reducing delinquency for assigned accounts.

• Process customer credit card payments as needed; may prepare or post daily deposits.

• Document internal processes and process changes—creating clear SOPs as needed.

• Assist in identifying team goals and be a key participant in achieving team goals.

• Be a key driver of process improvement for the ERC.

• Assist with answering phones and front desk support.